Terms & Conditions

Terms and conditions of registration and attendance to IP EXPO Europe



Registration and entrance to IP EXPO Europe is FREE to visitors who have pre-registered online by 19:00 on Tuesday 2nd October 2018 for the Conference & Expo Pass, and an admission fee of £35 is charged for those that register after that time.

IP EXPO Europe is a professional event and admission is for over 16's only.

The organiser reserves the right to change terms and conditions with no prior notice and can refuse entry or insist that any visitor leaves the exhibition and conference for any reason. The organiser has the right to retract a ticket from any registrations who do not meet the attendee criteria.  Attendees must register with a business address in order to qualify. Registrants who cannot attend can substitute another person, to do so please email badges@ipexpoeurope.com.



When you allow your badge to be scanned by an exhibitor or sponsor at IP EXPO EUROPE you are consenting to your personal data being provided to that exhibitors/sponsors the personal information (Name/Address/Telephone/Email) submitted when registering for the event.

They may use this data for things such as marketing their goods or services, analytics and statistics. Some of these exhibitors and sponsors may also be located outside of the EEA, therefore in consenting to giving them your personal data, you are consenting to the transfer of your data outside the EEA in some cases.

The exhibitor's use of personal data is subject to the provisions of the General Data Protection Regulation (GDPR) 2018.



Imago Techmedia Ltd, the IP EXPO Europe organisers, employ an official photographer and film crew to take photos and film the event - the photos and footage will feature in promotional materials for this event and in the future. By registering for the event you consent to images and footage of you being used in promotional material for this event and in the future. 



IP EXPO Europe is a business to business event and whilst we welcome students to join us and discuss technology with exhibitors we do restrict entry to after 12pm on Day 2 (Thursday) of the event.  Students will not be granted access on Day 1, or the morning of Day 2.



Individuals are responsible for cancelling their own hotel and travel reservations. IP EXPO Europe does not accept liability for hotel or travel costs.





Registration fees of £35 charged for Conference & Expo Pass after 7pm the evening before IP EXPO Europe are administration costs which are non-refundable.



Upon making your booking with us to attend IP EXPO Europe 2018 Access Plus you must agree to and adhere to our terms and conditions. Sending us a completed booking form or completing your details in our online shop constitutes a legally binding contract.

It may be necessary for reasons beyond the control of Clarion Events Ltd to change the contents and timings of the programme, the speakers, the date or the venue.

Payment is due upon booking your place. There is no admittance to IP EXPO Europe Access Plus 2018 unless payment has been received in full.

In the unlikely event of the programme being cancelled, Clarion Events Ltd will make a full refund but disclaim any further liability. Clarion Events Ltd will not offer refunds to delegates due to a terrorist alert or incident or a situation involving force majeure unless the conference is cancelled. In this instance, Clarion Events Ltd will retain up to 50% of the conference fee to cover marketing, administration and delegate registration costs.

Reservations will only be accepted on receipt of this form being completed and will be on a strictly `first come – first served’ basis.

Each booking needs to be accompanied by the individuals email address that will be verified. All attendees must bring photo ID and carry it with them at all times while at the venue otherwise admission to the event will be denied. All attendees must bring a business card as part of the registration process.

We do not allow retrospective bookings or discounts - once a registration has been completed, that is the final price deemed payable to Clarion Events Limited.



Cancellations made within 48 hours of receipt of the completed registration form will be eligible for a full refund. Cancellations received in writing more than one month prior to the start of the event will be refunded less a 50% cancellation fee. Cancellations received in writing within one month of the start date of the event will receive no refund and registrants will be liable for payment of 100% of the invoiced amount. A substitute delegate can be named at any time before the event starts and no fees will be applied to this.